TOWN CENTRE COMMITTEE
21st OCTOBER 2014
A meeting of the Town Centre Committee will be held at 6pm on Tuesday 21st October at Neston Town Hall.
The press and public are welcome to attend Part One of the meeting.
Part One: Items considered in the presence of the press and public
31 Apologies for Absence
To receive apologies for absence and consider acceptance of these.
32 Questions to the Committee
To hear representations from the public resident in Neston, or representing other members of the public resident in Neston, who may answer questions and give evidence, each person being permitted to speak for three minutes on any item of business included in the agenda and may, with the permission of the Chairman, make requests of, ask questions to seek information from the Council (but not individual members of it) in relation to any matter of particular significance to the people of Neston. This is subject to an overall time limit of thirty minutes.
33 Declarations of Interest
To receive any Declarations of Interest on agenda items.
34 Minutes of the last meeting of the Town Centre Committee Enclosed
To consider approval and signing of the minutes of the meeting held on 2nd September 14.
35 Clerk’s Report
To receive the Clerk’s report updating members on any matters arising since the production of this agenda. Members are invited to ask questions on any matters not covered in this agenda and within the Committee’s terms of reference.
36 Working Groups
36.1 To note that the Town Hall and Market Square working group has now be convened as a Subcommittee and met on 15th October
36.2 To note that the next meeting of the Economic Development working group has not yet been confirmed
36.3 To note that a meeting of the S106 group was held on 2nd October 2014 and to receive the draft meeting note. To receive an oral summary from the Town Centre Manager of the main points Enclosed
36.4 Working Group administration: To receive a report of Cllr C Lloyd regarding the operations and administration of Working Groups Page 2 of 3
37 Measurement of Council performance in determining budgetary provision Enclosed
37.1 To receive and review the draft strategic planning forms completed by the Deputy Chair Cllr Wilkie and the Town Centre Manager
37.2 To agree a finalised version to be sent to the Finance & General Purposes Committee
37.3 To review the Committee’s budget for the current year.
37.4 To review and consider the Committee’s budget requirement for 2015/16
38 Town Centre Manager’s Activity report Enclosed
To receive the Town Centre Manager’s Activity report and receive an oral update on any matters arising since the production of this agenda. Members are invited to ask questions on any matters not covered in this agenda.
39 Action for Market Town Benchmarking Report Enclosed
To receive the draft Benchmarking report and agree any actions as a result of the report
40 Neston Farmers’ and Food Makers’ Market
To note that the inaugural Market will be held on Saturday 1st November and to receive a report of the Town Centre Manager in relation to the market.
41 Christmas Shopping Day – Saturday 6th December
41.1 To note that ‘Love a Local Christmas’ Festive Shopping Day will be held on Saturday 6th December and to receive a report of the Town Centre Manager in relation to this.
41.2 To consider and agree ways in which the Town Council might ‘add value’ to the event.
42 Neston Cycle Town
42.1 To note that the Neston Cycle Town report is to be considered by the Visitor Economy Working Group
42.2 To note that Cycle Fairs have been scheduled for 17th October and 23rd November
43 Town Hall and Market Management Enclosed
43.1 To consider the Town Hall and Market Square snagging list and determine any necessary action as a result of outstanding items.
43.2 To note the income of the Town Hall and market in August and September.
43.3 To note that an advert inviting local business to join the Approved Contractors List has been posted on the Town Council and Community website and notice boards, as well as Neston Matters.
43.4 To receive a report of the Town Centre Manager setting out the revised charging schedule.
44 Recommendation of the Town Hall and Market Square Sub committee
44.1 To consider the report of the Town Hall & Market Square Subcommittee.
44.2 To consider any further actions required arising from the report. Page 3 of 3
45 New Homes Bonus Enclosed
45.1 To consider ideas for projects in which the New Homes Bonus funding can be used, either by the Committee of in collaboration with other Committees, for submission to the F&GP Committee’s consideration. A briefing note on the F&GP recommendation will follow.
46 Funding Sources additional to Council Tax Precept Enclosed
To consider if there are any current or proposed Town Centre Committee projects that may be available to receive grant funding, as recommended by the F&GP Committee.
47 Other business
To consider matters which the Chair determines are urgent for immediate discussion, or for decision at the next meeting.
48 Date of next meeting: To confirm the date and time of the next meeting as 2nd December 2014.
49 Exclusion of the Press and Public
To consider that under the Public Bodies (Admission to Meetings) Act 1960 (as extended by s.100 of the Local Government Act 1972), the public and accredited representatives of newspapers be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.
Part Two: Items to be considered in the absence of the press and public
50 Works to the Town Hall
50.1 To consider and compare quotations received to relation to proposed building and improvement works
50.2 To agree a contractor to undertake the works and this contractor be appointed
50.3 That the Chairs of the Town Centre Committee, the Town Hall & Market Square Subcommittee and the Town Centre Manager have delegated authority to agree the final specification for the works.
50.4 That the sum required for the works be taken from the Council’s Earmarked Reserves.
51.1 To consider the current budget for items 4004, 1300 and 4401.
51.2 To review and consider the Committee’s budget requirement for 2015/16 for items 4004, 1300 and 4401.
Mrs Alison Kunaj
Mrs A J Kunaj
Town Clerk 15th September 2014
Neston Town Hall, High Street, Neston, Cheshire, CH64 9TR
Tel: 0151 336 3840 Email: firstname.lastname@example.org
Core Members of the Committee: Councillors M Barker, J Griffiths, A Jilani, P Kynaston, C Lloyd, M Shipman, J Wilkie